2021 SCAR SC-HASS Biennial Conference

2021 SCAR SC-HASS Biennial Conference PRIVACY NOTICE

The Polar Cooperation Research Centre, Kobe University will host 2021 SCAR SC-HASS Biennial Conference expecting delegates from all over the world and will be providing excellent opportunity for delegates to share and study their specialities. This Privacy Notice is issued to you, Data Subject, to inform you of our collection, access, use and process your personal data.

  1. Categories of personal data

    We hereby inform you that we collect, use and process the following categories of your personal data:

    • Name
    • Email Address
    • Affiliation
    • Country of Residence
    • Gender
  2. Legal basis and purpose:

    As per Article 6(1)(f) GDPR, we hereby inform you that we use your personal data for the purpose of providing you following services:

    • Registrations
    • Abstract Submissions
    • Providing lunch and dinner during if any
    • Providing congress materials (such as abstract materials, name cards and etc.)

    In addition, your personal data may be converted into statistical or aggregated data which cannot be used to identify you and then used to produce statistical research and reports. This aggregated data may be shared and used in the ways described above.

    2021 SCAR SC-HASS Biennial Conference Planning and Local Organising Committees process your personal data in its interest as well as your interest, so 2021 SCAR SC-HASS Biennial Conference provides and you receive the congress related supplies that you have requested and other related materials specified in the above.

  3. Retention periods

    We keep your personal data as long as there is a statutory or legal requirement to do so or in order to provide the aforementioned services to you. For accounting or auditing purposes we may retain your personal data for a period of time after our direct business dealings have ended.

  4. Data storage and transfer

    Furthermore, we may share your personal data with Polaris Secretaries Office Co., the associate companies comprising the Secretariat of 2021 SCAR SC-HASS Biennial Conference, which has established the registration/abstract submission system for 2021 SCAR SC-HASS Biennial Conference, which may be located within or outside the EEA and provide congress related services.

  5. Prior consent

    Where we require access to your Personal Data that GDPR considers Sensitive, we will seek separate explicit consent from you prior to obtaining that data.

  6. Your rights

    As a customer you have a number of rights among them: the right to request access to your personal data, to have it corrected or deleted, and the right to object to our processing of your personal data.

If you are not completely satisfied with how personal data request was handled then you may contact your local Data Protection Supervisory Authority.

Photo provided by The National Institute of Polar Research